We'll cover

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  1. Steps to create an Invoice

  2. Adding Item Table

  3. Enabling Payment methods

  4. Defining Client note & Payment Terms

  5. Making Recurring Invoice

  6. Custom Design

  7. Change Default Information

  8. Saving Draft

  9. Sending the Invoice email

  10. Get Shareable Link

  11. Audit Trail

  12. Sending Reminders

  13. Recording the Payment

  14. Copy an Invoice

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Pre-requisite: Invoice overview

Steps to Create New Invoice

Use Invoices to get paid by your clients on time. With Clientjoy you can easily create and send invoices to your clients here are the steps to be followed.

  • Navigate to Dashboard.

  • Click on the Invoice module.

  • Click on the + New Invoice button.

  • A modal will open for New Invoice. You need to type the receiver name and click on Create button to create a new invoice.

  • You'll land on the Invoice editor page which has all details about your new Invoice.

Add Custom field

  • You can also add additional fields that you want to show on your invoice by adding them in Custom field.

  • To add custom field, you can go to Settings >> Custom fields >> Invoices and add the field you want. Please refer the below image.

  • You can also add it directly while editing your invoices. Please refer the below screenshot to know where you can find the option.

Adding Item Table

  • Click on +Add Invoice item to create an item table for the invoices.

  • A Dialog box will open. Here you can add the existing items or can create new items for the Invoice. You can also provide Tax information, Discounts from the item table. [refer]

  • Once you're done with the changes. Click the Save button of the item table.

  • You'll see the item table inserted in your Invoice. You can also check how the Invoice will look to your customer by clicking the Open Preview button.

Enabling Payment Methods

Once you have created the invoice for the client you have to ensure that you have enabled the active payment methods for your client. But before, enabling the payment methods you need to integrate the Payment Gateways.

[Integrating Payment methods articles]

Once the payment gateway is integrated you need to enable the payment methods for which-

  • Click on the invoice from the top of the page click on the ellipsis icon.

  • Select the Update option.

  • Navigate to invoice settings in the left menu.

  • Scroll down to Payment Methods and click on the drop-down to enable the payment mode.

Note: Offline Payment method is automatically inserted into Invoice Document.

Defining Client Note & Payment Terms

Under invoice settings, there is a section Footer where you Can define the client note for the client for whom you are creating the invoice, and in Payment terms, you can update the terms and conditions related to payment.

Making a Recurring Invoice

To know about recurring invoice [refer the Article]

Customizing Invoice's Design

  • You can choose from available Invoice templates to create a decent-looking Invoice based on your need.

  • You can choose the color for your Invoice. By default the brand color defined in the Workspace Settings is used.

Changing Default Information

  • Click on change defaults from the left menu to change the default values of the customer or your agency.

Saving the Invoice as Draft

  • Once done you can click on save to save the Draft of the invoice. Clientjoy automatically saves the changes you're making to your invoice to prevent the accidental loss of the data.

Send the Invoice

  • Once you're done with creating the Invoice. You can send the Invoice to your customer by clicking the Send button.

  • It will open the Dialog box with a pre-filled email template for sending an Invoice to the customer. You can make changes to the email by changing text or styling (bold, italic, etc.) the way you need.

[ How to change the default email template for sending Invoices to Customer]

  • You can send a test email to yourself to know how the will email look to your customer.

  • At last, you can send the email by clicking the Send.

Get the shareable link of the Invoice

Shareable links of the invoices can be used to share the invoices link to the customer in private chats, SMS, etc.

Refer to How can I get shareable link for the Invoice?

Audit Trail

You can know when the customer opens the email by checking the Audit Trail.

To know more refer to Audit Trail | Know what happened with your Invoice

Sending Reminders

You can configure reminders for the Invoice. To know more refer to Reminders in Invoices

Recording Payment

To know about recording the payment for your client refer to Recording Payments in an Invoice

Copy an Invoice

To know about copying an Invoice do refer to How can I copy an Invoice?

If you have any questions related reach out to [email protected]

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